Board Roles

EXECUTIVE COMMITTEE

President

• Provides leadership and guidance to the Executive Committee and the overall board.
• Proposes and gain approval of strategic initiatives for each season.
• Ensures the Board operates in a positive and productive manner.
• Maintains positive relationship with City Parks & Rec department.
• Assists in areas where there are board director vacancies.

VP of Baseball

• Oversees all aspects of our baseball program to ensure teams are formed and our association abides by regulations of our governing league.
• Ensures all teams are formed, players are evaluated and coaches selected.
• Manages relationship with our governing league.
• Responsible for managing parent complaints and coach, player, parent disciplinary action.

VP of Operations

• Oversees uniforms, equipment, field maintenance, concessions, volunteer
• coordinator, umpires & tournaments.
• Ensures all aspects of our operation work together to create a great atmosphere for our players, families and guests.
• Provides insights to each director and lend a hand when needed.
• Overall guidance, insight and expertise to the Board.

Secretary

• Facilitates board meeting minutes, including scribing and distribution.
• Manages time sensitive communications for board and association, such as meetings and weather-related announcements.
• Ensures all digital properties are secure, consistent, and accurate.
• Develops and implements recruitment strategy to encourage 4 yr olds & up to try baseball. 
• Supports Volunteer, Marketing, Registration, and Miracle League directors.

Treasurer

• Provides all aspect of financial management and oversight to EPBA.
• Creates an annual budget that is approved by the Board.
• Prepares monthly financial profit/loss statement and communication with the Board.
• Coordinates with tax accountant to complete all regulatory filings.
• Completes all other financial related issued as requested.

BASEBALL DIVISION

Field Scheduling

• Creates spreadsheets for coaches to use when scheduling home games and practices and upload into Crossbar.
• Monitors any submitted field request additions, changes or cancellations, update Crossbar accordingly and communicate with coaches and team/managers regarding those submissions.
• Updates city field spreadsheets with EPBA usage weekly and communicate any last minute changes with the city.
• Acts as a liaison between EPBA, the city, and softball regarding field usage.

Team Formation & Scheduling

• Team Formation
• Works with VP of Baseball and Travel Coaches to form teams.
• Enters all team and coach info into system.
• Manages Commissioners on the Community side and assist with team formation and friend requests.
• Assists Fall Ball Directors with team formation and entering into system.
• Scheduling
• Works with Travel coaches to book tournaments.
• Handles scheduling with all Travel and Community coaches - manage master spreadsheets and upload into scheduling system.
• Manages changes and additions to games and practices throughout the season.
• Assists with end of the season tournaments for 3rd and 4th/5th grade age levels.

Player Development

• Leads/Coordinates player development initiatives across all age levels, ensuring alignment with EPBA’s philosophy.
• Supports and mentors coaches by providing resources, training plans, and guidance to foster consistent coaching practices and team culture.
• Designs and oversees development programs including winter training, in-season clinics, and off-season opportunities to maximize player growth.
• Evaluates and improves development strategies by gathering feedback, analyzing program impact, and implementing best practices for continuous improvement.
• Ensures grade level development goals are communicated to all coaches

Player Evaluations

• Ensures all of our tryouts are successful. (fall, spring, community)
• Plans all aspects of the tryouts; time, date, evaluators and communication.
• Communicates volunteer needs to volunteer coordinator. 
• Onsite during all tryout sessions to ensure smooth operation.
• Analyzes past evaluation results, along with team results throughout the year to improve evaluation scoring and weightings.
• Provides the Team formations director feedback on previous years performance and evaluations to help with Team Formation decisions.

Coach Management

• Oversees Coach Recruitment & Selection: Coordinate the recruitment, vetting, and assignment of coaches for all teams within the league or organization.
• Supports Coach Development: Provide training, resources, and ongoing mentorship to ensure coaches are equipped to lead, teach, and develop players effectively.
• Ensures Compliance & Conduct: Monitor and enforce adherence to league rules, safety protocols, and codes of conduct among coaching staff.
• Facilitates Communication: Serve as the primary liaison between coaches and the board, addressing concerns, sharing updates, and ensuring alignment with league goals.
• Promotes a Positive Culture: Champion a positive, inclusive, and sportsmanlike environment across all teams, supporting conflict resolution and performance improvement when needed.

Fall Ball Director

• Plans and executes the 9U – 18U fall ball program  
• Creates teams, arrange fields, recruit coaches, partner with MBL  
• Communicates with participant families  
• Develops, plans and executes the Jr. Fall Ball program for Kindergarten through 2nd grade

OPERATIONS DIVISION

Fundraising

• Plans and execute opening day events  
• Sells scoreboard advertising ‘panels’ and website banners to local companies.
• Tracks terms of agreements, ensure compliance, and coordinate changes as  sponsorships change or end  
• Sells Tournament sponsorships to local companies.  
• Create/sells other fundraising activities/events to support EPBA 

Marketing & Outreach

• Develops and implements robust strategy to connect and encourage 4-7 yr olds to participate/try in EP Baseball. More than what we have ‘always done’.  
• Communicates and advertise our signup periods.  
• Promotes on social media travel, EPHS and Legion successes throughout the year. 
• Ensures all digital properties are secure, consistent, and accurate.
• Collaborates with Community, Travel, Fall Ball, Legion and Tournament to understand marketing needs of their programs.  
• Maintains partnership with Registration team to support all programs  

Tournament Director

• Plans, administers and executes tournaments to make it the best possible experience for players and families.  
• Tournament administration in TourneyMachine  
• Creates and plans signage  
• Creates game schedule and field usage for each division.  
• Effectively communicates with participating teams/coaches to ensure a smooth tournament  
• Works with Umpires, Field maintenance and Concessions to determine volunteer schedule and needs  
• Determines volunteer needs and consistently communicate with the Volunteer coordinator  

Uniform Director

• Designs and orders uniforms for travel, community and rookie camp: hats, jerseys and pants. 
• Collects player sizes for uniforms through registration and organize data for ordering. 
• Orders uniforms, sort them once received, and coordinate pickup for players/coaches. 
• Ensures accurate inventory count to maximize the consumption of on-hand inventory and stay within the budgeted amount when ordering uniforms. 

Umpires

• Recruits, trains and develops umpires to work games on EP Fields.  
• Partners with EP Umpires assignor to ensure games are covered.  
• Administration type person to organize registrations, umpire grading, tracking umpire equipment and mentorship program.  

Field Maintenance

• Ensures proper equipment is at each field; L-screens, sock nets  
• Ensures fields are maintained during tournaments with the help of volunteers.
• Committee should plan a member to be ‘field director’ on site at all times during tournaments.  
• Recommends field improvements to the board.  
• Partners with the city Park & Rec to ensure fields are ready to play every day. 
• Recruits, leads, guides and directs a team of field maintenance employees each summer. 
• Assists in need of emergency to prep fields for tournaments and fall ball  
• Determines volunteer needs and consistently communicate with Volunteer coordinator
• Maintains association trucks, and small engine field vehicles/mowers.
• Monitors/orders chalk, clay, field conditioner, weed killer, grass seed, etc..

Equipment Director

• Ensures each team bag has equipment needed for the season.  
• Assists in packing equipment bags  
• Ensures tidy organization of upstairs Miller.  
• Takes inventory of equipment to determine future needs/purchases.  

Registration Director

• Sets up registrations for all programs - community, travel, fall ball, clinics and camps, and all evaluations.
• Helps families with any registration questions- ie what age to participate in, what programs we offer.
• Make sure players are placed in correct division/ age group. 
• Communicates with families when registrations are opening and closing.

Volunteer Coordinator

• Coordinates with EPBA Volunteer Board Members regarding volunteer needs and serve as liaison between EPBA Board and EPBA Travel Families regarding volunteer hours. 
• Enters volunteer shifts into Crossbar as directed by EPBA Volunteer Board Members. 
• Manages volunteer hours requirements for EPBA Travel Families using Crossbar. 
• Drafts and sends email communications to EPBA Travel Families via Crossbar regarding volunteer hours requirements and volunteer opportunities. 

NON-VOTING BOARD MEMBER

Concessions Purchasing Manager

• Reviews historical sales to determine product offerings and pricing; confer with fastpitch to align on pricing.
• Reviews inventory and sales to purchase all food and non-perishable items
• Works with vendors to find most efficient method for products to be delivered. This could be from a food distributor, club warehouse (Sam’s/Costco) or online retailer.
• Manages all aspects of cash management including counting cash, ensure opening cash is on hand and depositing cash at the bank.
• This is a paid position.

Concessions Operations Manager

• Recruits and maintains a staff of youth employees who will work the stand.
• Creates a schedule youth employees to ensure a paid employee is in the stand at all times.
• Leads, guides and directs staff of youth employees.
• Works closely with the volunteer coordinator at EPBA to ensure volunteers are signed up.
• Creates schedule of when the stand will be open.
• Ensures that proper state & local sanitation procedures are followed.
• This is a paid position.